The Cost of Out Dated ATS Data

As a business owner or HR professional, you likely understand the importance of using an applicant tracking system (ATS) to manage your recruitment and hiring processes. But did you know that outdated data in your ATS can actually be costing you money? In this post, we’ll discuss the financial impact of outdated ATS data, and offer some tips for keeping your system up to date.

The Cost of Outdated ATS Data

Outdated data in your ATS can have several negative financial impacts, including:

  • Wasted time and resources: If you’re relying on outdated data in your ATS, you may be spending unnecessary time and resources sifting through candidates or job openings that are no longer relevant. This can be especially frustrating if you’ve already invested time and resources into contacting these candidates or promoting these job openings.

  • Missed opportunities: If your ATS data is outdated, you may miss out on valuable opportunities to connect with top talent or fill open positions. For example, if you’re using outdated data to search for candidates, you may overlook qualified candidates who have recently entered the job market. Similarly, if you’re using outdated data to promote job openings, you may miss out on attracting top candidates who are interested in those positions.

  • Poor decision-making: Outdated data can also lead to poor decision-making, as you may base essential decisions on inaccurate or incomplete information. This can result in hiring the wrong candidates or making other costly mistakes.

Keeping Your ATS Data Up to Date

So, how can you avoid the financial impacts of outdated ATS data? Here are a few tips:

  • Regularly update data: To ensure that your ATS data is as current as possible, make sure to update it regularly. This may include adding new job openings, removing old ones, and updating candidate information as needed.

  • Use data import and export tools: Many ATS systems offer data import and export tools that can help you quickly and easily update large amounts of data. These tools can be especially useful when you’re transitioning to a new ATS system or integrating data from multiple sources.

  • Use automation: Many tools and techniques are available for automating data updates in your ATS. For example, you might set up automated email reminders to prompt candidates to update their information or use integrations with other systems to automatically import new data.

Outdated data in your ATS can be costly, leading to wasted time and resources, missed opportunities, and poor decision making. To avoid these financial impacts, make sure to regularly update your ATS data, use data import and export tools as needed, and consider using automation to keep your system up to date. By keeping your ATS data current, you’ll be in a better position to make informed decisions and successfully fill open positions with top talent.


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